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PromptVault User Manual

The Ultimate Guide for Version 5.4.1

1. Introduction

Welcome to PromptVault!

PromptVault is a powerful desktop application designed to help you manage, organize, and refine your AI image generation prompts. Whether you are a professional artist, a hobbyist, or an AI enthusiast, PromptVault provides the tools you need to store your ideas, find them easily, and enhance them with built-in AI assistance.

Core Features:

  • Local & Secure Database: All your prompts, themes, tags, and images are stored securely on your own computer.
  • Advanced Filtering & Searching: Quickly find any prompt using full-text search (now including notes), tags, themes, ratings, or favorite status.
  • The Prompt Lab: A dedicated creative sandbox to experiment with and enhance your prompts without altering the original version.
  • Built-in AI Assistant: Leverage powerful AI tools to enhance, translate, and get creative inspiration for your prompts directly within the app.
  • Comprehensive Undo System: Revert any change to your prompt's details, from text and tags to ratings and notes.
  • Notes Field: A dedicated space for personal notes, thoughts, or metadata for each prompt.
  • Adjustable Font Size: Customize the application's font size for your comfort and screen resolution.
  • Flexible Import/Export: Import prompts from images, text files, or CSV, and export your library for backups or sharing.

2. Licensing & Activation

PromptVault operates on a license-based model with a trial period.

  • Trial Period: When you first launch the application, you begin a 10-day free trial. During this time, you have access to all features. The remaining days of your trial are displayed in the window title.
  • Activation: To continue using the app after the trial, you must purchase and activate a license.
    1. Go to the Help > Purchase PromptVault License... menu to open the product page.
    2. After purchase, you will receive a license key.
    3. In the app, go to Help > Enter License Key....
    4. Enter the key to activate the full version of the software.
  • Offline Use: Once activated, PromptVault can be used without an internet connection for up to 30 days after the last successful online license verification. The app verifies your license automatically each time it starts with an active internet connection and resets the 30-day counter. After 30 days offline, an internet connection is required to re-verify the license before the app can be launched again.
  • License Status & Deactivation:
    • You can check the status of your active license under Help > Show License Status....
    • If you wish to move your license to another computer, you can free up an activation slot by selecting Help > Deactivate License on This Device.... The application will close and revert to trial/unlicensed mode.

3. The Main Interface

The main window is split into two primary sections: the Library Pane on the left and the Workspace Pane on the right.

3.1. The Library Pane (Left)

This is where you browse and find your saved prompts.

  • Search Bar: At the top, this bar allows for a full-text search of your prompt text and notes. Use an asterisk (*) as a wildcard for more flexible searches.
  • Filter Toolbar: A powerful set of tools to narrow down your list:
    • Sort by: Choose to sort your prompts by ID, Theme, or Rating. The arrow button (↓/↑) toggles between descending and ascending order.
    • Favorites only: Check this box to display only prompts you have marked as a favorite.
    • Filter by Theme: A dropdown menu to show prompts belonging to a specific theme.
    • Filter by Rating: A dropdown to filter by a specific star rating (e.g., 5 Stars, 4 Stars, Any Rating, No Rating).
    • Filter by Tags: Enter one or more comma-separated tags to find prompts containing all specified tags.
    • Reset Filters: A button to clear all active filters and searches.
  • Prompt List: This area displays the prompts that match your current search and filter criteria. Each item in the list shows the prompt's ID, theme, a snippet of the prompt text, and interactive controls:
    • Favorite Icon (♥): Click the heart to toggle the favorite status directly from the list.
    • Rating Stars (★): Click the stars to set or change the rating (1-5 stars) without needing to select the prompt.

3.2. The Workspace Pane (Right)

This is your primary area for creating, viewing, and editing prompts.

  • Top Toolbar:
    • New / Cancel: Creates a new, blank prompt entry. If you are already in "new" mode, this button acts as a "Cancel" button.
    • Save: Saves the current new prompt or any changes made to an existing one.
    • Delete: Permanently deletes the currently selected prompt and **physically deletes** all associated image files from your disk.
    • Undo ↩️: Reverts the last change made to any of the prompt's fields, including text, tags, notes, rating, or favorite status.
  • Details Area:
    • Image Preview: Displays the images associated with the prompt (up to 4 images are supported per record). Use the navigation buttons below the image to switch between them. Click the image to open it in a larger, resizable preview window. If no image is present, you can click this area to add one. For existing records, you can drag and drop additional images onto the preview area individually to add them. You can also click the + button below the image preview to open a file dialog and add further images to the current record.
    • Theme: The theme of your prompt. This field supports autocompletion based on your existing themes.
    • Tags: A comma-separated list of tags. This field also supports autocompletion.
    • Notes: A multi-line text field to add private notes, observations, or version info to your prompt. This field is also included in the full-text search.
    • Rating & Favorite: Large, clickable star and heart icons to set the rating and favorite status for the selected prompt.
  • Action Buttons:
    • Change Image: Replaces the current image.
    • Copy Image: Copies the image to your system clipboard.
    • Copy Prompt: Copies the main prompt text to your clipboard.
  • Prompt Editor: The main text box where your final, saved prompt is stored.
  • Prompt Lab: A second, larger text box designed as your creative sandbox. Use this area to experiment with prompt variations. The content here is saved along with the prompt but does not affect the main prompt text unless you choose to swap them.
  • AI Toolbar: Located below the Prompt Lab, this toolbar contains powerful AI-driven tools that operate on the text inside the Prompt Lab.
    • Enhance (✨): A dropdown menu and button to improve the lab text. You can choose to optimize for creativity, precision, conciseness, detail, and more.
    • Inspiration (🎲): Generates a list of 5 creative suggestions (like artistic styles or lighting effects) that you can add to your lab prompt to overcome creative blocks.
    • Translate (✨): Translates the lab text between English and German.
    • Swap (🔄): Swaps the entire text content between the main Prompt Editor and the Prompt Lab.

4. How to Use PromptVault

4.1. Creating and Saving Prompts

  1. Click the "New" button in the top right toolbar. The workspace will clear, ready for your input.
  2. Type or paste your prompt text into the main Prompt Editor.
  3. Click the image area that says "Click here to add image" to select one or more image files (multi-selection supported). Alternatively, you can drag and drop image files onto the application window or paste an image from your clipboard using Ctrl+V. Each paste adds the image as a new slot (up to 4 images per record). If all four slots are filled, a status message will notify you.
  4. Add a Theme and comma-separated Tags.
  5. Add any personal observations or details in the Notes field.
  6. Set a Rating and mark it as a Favorite if desired.
  7. Click the "Save" button. The prompt will be saved and will appear in the list on the left.

4.2. Using the Prompt Lab and AI Tools

  1. Select a prompt you want to work on from the list.
  2. Click the "Copy to Lab" (⬇️) button located between the two text editors. This copies the main prompt into the Prompt Lab.
  3. Now, modify the text in the Prompt Lab.
  4. To get ideas, click the Inspiration (🎲) button. A dialog will appear with AI-generated suggestions. Check the ones you like and click "Accept" to add them to your lab text.
  5. To automatically improve the prompt, select an enhancement type from the dropdown (e.g., "Optimize for creativity") and click the Enhance (✨) button. The AI will rewrite the lab text.
  6. Once you are happy with the result in the lab, you have two options:
    • Manually copy the text back to the main editor.
    • Click the Swap (🔄) button to exchange the content of the main editor and the lab.
  7. Click "Save" to store your changes.

4.3. Keyboard Shortcuts

Global

  • Ctrl+S: Save the current prompt.
  • Ctrl+V: Paste an image from the clipboard. Each paste appends the image as a new slot (up to 4 per record) instead of replacing the current one.
  • Ctrl+Z: Undo the last change to any field.

In the Prompt List

  • Up/Down Arrows: Navigate the list.
  • F: Toggle the favorite status of the selected item.
  • 0-5: Set the rating of the selected item.

In Text Fields (like Tags)

  • Page Up/Page Down: Navigate to the previous/next prompt in the list.
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